Information Technology Resource Management (ITRM) Tool

Information Technology Resources Management System (ITRM) is an Applicant Tracking System (also referred as ATS), aimed to serve the requirements of Human Resource departments of any company. The software is evolved from the latest Microsoft technologies including ASP.NET, AJAX, and SQL Server and is so designed to enhance the resource operations by integrating all the processes involved in human resource management. VLS Systems Inc., an IT Software products and services company, based at Chantilly, VA, USA, operating since past 13 years, has developed this unique application which reflects the definiteness of purpose. The software offers a fully integrated and centralized recruiting system/ATS that promotes communication and control throughout the organization, the tool helps HR Departments/ IT consulting companies with the regular resource management along with other following express features :

• Candidate Search The system enables the technical recruiters search for candidates based on advanced selection criteria and helps find suitable candidate with in seconds and provides complete information about the consultant/candidate along with an easy access to the saved resume through a link, avoiding time in searching for the same in physical directories, the tool in turn opens up lines of communication between Recruiters and consultants while facilitating efficient distribution of information via email notifications. The candidates’ data is classified based on the candidate type e.g. Full-Time, Hourly, 1099 or subcontracting company candidates. Once a candidate is marked as full time/hourly the candidate data is mapped with the entity, Employee, to facilitate storage of more personal information of the candidate which helps in tracking the timesheets, vacation days, LCA information for H1B candidates, GC process and other payroll related information. This application also allows the users to upload, all the needed information once a consultants becomes an employee (I-9, W4, State With-holding forms, Employment agreements and other related documents)

• Clients Management (CRM) – The ITRM system provides the ability to maintain the client’s database based on their type, end clients/subcontractors. All the clients information is secured and can be retrieved when required through the client search and through reports, the tool gives information about the clients added/updated within a time span and helps the clients manager of the firm manage client in a better and efficient way to update the clients information and get reports based on the client’s type, category, date-updated, date-added. You can set reminders to call a client manager on a given date and time. You can add a job from a client screen. You can manage clients based on the type of the client and potential business you can gain from the client.

• Subcontracts Management – Add Sub-contract companies. You can track and save all the needed paper work for sub-contractors (W-9 form, Certificate of Good standing, Sub-contract/Vendor agreement, and any other paper work). You will be able to have 3 tier’s of sub-contractor, they can be classified based on their technology focus or location. You can search, update and delete Sub-contract contacts.

• Jobs/Requirements Posting to candidates & subcontractors –The system maintains all the jobs/requirements in an efficient way enabling the sales and Account managers to post their requirements, assign to available Recruiters of the firm through user friendly web interface with options to notify other sub contractors and candidates who match the category of the job posted though emails, the tool enables the firms to format all their out-going emails through one file, while the system automatically fills the required information from the jobs posted. You can track the jobs based on the client Industry vertical or horizontal and do different kinds of searches. You can send the job requirements by email to all the approved sub-contractors, get the resume submissions from sub-contractors on-line directly to the Recruiter or Account Manager, make changes to the resume, and directly submit the resumes to the clients. Schedule interviews on-line by sending an email notification.

• Submission Process | Project Confirmations – The candidate submission process becomes hassle free with the use of ITRM Tool as it automates the process to a larger extent and helps Sales executives/Account Managers of the company to select a job/requirement and submit candidates, the tool follows a three step process to submit candidates against a requirement, the candidate selection, the required information respective to the job selected and the direct email to the client manager, responsible for the requirement at the client side, and automatic resume attachment as picked from the candidate’s profile. You will be able to different kind of searches based on lot of criteria on the submissions made. You can send an automatic reminder checking with a client manager on a submission with a click of a button. Once a client manager requests an interview of a resume submitted, you can schedule the interview automatically and inform the candidate about the possible interview with a click of a button. Once a client manager offer the candidate a project, you can track all the needed information and inform the candidate of the client project confirmation and project logistics with a click of a button and generate an agreement automatically with all the needed paper work. Once you get the agreements or Purchase Orders or Statement of Work, you can upload the signed copies.

• Workflow Reports – As the application is built on an extensive database which serves the requests of clients, sales representatives, consultants and the organization with ease and efficiency it helps generate various reports based on a selection criteria to the executives of the company, the workflow can be analyzed over a time span and day-to-day work of each and every HR executive is easily traced with the reports options and this adds value to the tool as it overcomes the individual monitoring of work flow. The various (Close to 25) reports designed for specific purposes are the result of extensive research in this field. You will be able to see the number of new project starts/Confirmations, which staff in your office made how many confirmations and lot of other reports.

There are lot of other important features to track the workflow, lot of reports can be generated which will help decide the company’s management look at the productivity and return on Investments. You can generate reports as follows for a given time period (Weekly, bi-weekly, Semi-Monthly, Monthly, Qtrly, Yearly or any given dates):

• Number of consultants placed on projects. (Gives the list of W2s, 1099, Sub-contract)
• Number of Cost of employees, Total hours billed, mark up, total revenue, gross margin generated
• Sales and Recruiting staff commissions
• Number of job requirements added, assigned to recruiters, number of jobs recruiters were not able to submit resumes.
• Total number of requirements added by client, number of submissions made, number of interviews, number of confirmations.